Saturday, 24 July 2010

Conference Calling - Saving Time And Money

These tough economic times have made it so many businesses are looking to find ways to cut costs. What many companies have come to realize is that saving time, will save them money in the long run. More and more fortune 500 companies have come up with a solution that provides them with a way to stay in contact with their clients around the world as well as with their employees in a timely and cost effective manner, conference calling. Conference calling is great no matter how many people you want to talk to. If it is a small or a large meeting conference calling can be a very useful tool. Every business is different and has different needs that need to be met. Conference saves money by cutting the cost of travel and accommodations needed when meeting with clients in person. There is a variety of conference calling services to choose from and you will have the task of trying to weed through them all. Knowing what to look for will make the process a lot easier. There are 5 questions that you will need to ask yourself while you are looking for the best service that meets your needs:

Would I want the call to start instantly or do I want an operator to direct people into the call?
People would choose an operator for different reasons, if the call is more formal in nature then have a live operator can save you the hassle of needing to connect the calls yourself, and if you run into any problems whether it is with the audio or the video feed then they are there to fix the issues so you won't have to cancel the meeting.

Is web conferencing an option for me?
Web conferencing is where you can deliver a presentation over the web to a group. They are able to see the presentation but they are unable to make any changes to it. This service is cheaper than a phone conference you will have to make sure that you have a good network setup as well as the correct software. The slide show presentation feature is best used with the web conference services.

Do I want to account for everyone in the call via a roll call feature?
This is a great feature for businesses that want to, have peace of mind in verifying that the attendees have all arrived.

Do I want the call to be recordable?
Why record your conference? Recording the conference is ideal in situations where either you have someone that may have missed the meeting or you may just wish to have a record of the meeting.

Are my needs being met and the best available price?
There are so many companies and services available out there; you will have many options and considerations you will have to figure out before making your purchase. Once you have established what your needs are, feel free to shop around for different providers.

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